Ops structures
Business operations consulting for growth
Streamline expensive growth cost centers.
Eliminating software overlaps to save up to 40% on subscription ledgers.
Growing companies accumulate tools, processes and costs faster than anyone reviews them: overlapping software, manual reporting, unclear ownership and workflows that made sense at a third of the size. Business operations work makes the company efficient enough to keep growing without proportionally more cost.
We audit tools, processes and spend across growth teams, consolidate where it helps, assign ownership and automate the repetitive work.
The problem
Scaling organizations accumulate overlapping software subscriptions and manual processes, driving up overhead.
What we do
- Audit software license databases
- Identify redundant tools
- Map database integrations
- Automate manual data transfers
What you get
- Software license audits
- Database integration maps
- Automation script setups
- Cost reduction logs
Streamlined digital operations that reduce tool overhead and eliminate manual tasks.
How it runs
- List Software. We inventory all software subscriptions and check usage logs.
- Find Redundancies. We identify tools with duplicate features and overlapping capabilities.
- Build Integrations. We replace manual data entries with secure API automation.
- Optimize Cost. We document tool migrations and cancel redundant subscriptions.
Who this is for
- Scale-ups whose software and process costs are growing faster than revenue
- Leadership teams without a clear view of who owns which process
- Companies preparing for a new stage of growth or a fundraise
What's included
- Tool and spend audit with consolidation recommendations
- Process maps and ownership
- Automation of repetitive reporting and hand-offs
- Operating cadence and KPIs for growth teams
How a business operations review runs
We start by listing every tool and recurring cost across marketing, sales and operations, with owners, usage and contract dates. In parallel we map the main processes — lead handling, reporting, approvals, renewals — noting where work is duplicated, delayed or done by hand. Interviews with the people doing the work reveal the steps that never appear in documentation.
The output is a prioritised list: tools to consolidate or cancel, with savings and risks; processes to simplify or automate, with time saved; and ownership gaps to close. We then help implement the highest-value changes, set up a simple operating cadence with clear metrics for growth teams, and schedule a follow-up review so the improvements stick rather than drifting back.
Frequently asked questions
What does business operations consulting cover?
Reviewing and improving how the company runs: tools, processes, ownership, reporting and the costs attached to them.
How much can tool consolidation save?
It depends on how much overlap exists. We quantify current spend and overlap during the audit rather than assuming a figure.
Do you implement changes or only recommend them?
Both. We can implement process and automation changes directly or support your team in doing so.
When does a company need a dedicated operations role?
Usually when leaders spend significant time on tooling, reporting and process problems, or when growth teams regularly duplicate work. A fractional operations lead is often a first step.
How much SaaS overhead can we save?
We typically identify 20% to 40% of software costs that are spent on duplicate or unused tools.
How do you automate manual tasks?
We build secure data sync pathways between your operations tools using APIs.
Will our current operations be disrupted?
No, we migrate data and change systems during scheduled low-traffic windows.
Pricing: monthly retainers by region
Every engagement is a monthly retainer priced on scope — never a percentage of ad spend. The range depends on the number of channels, markets and the depth of tracking and CRM work involved.
| Region | Monthly retainer |
|---|---|
| United States | $2,500–$6,000 per month |
| India | ₹1,00,000–₹5,00,000 per month |
| United Kingdom | £2,200–£5,000 per month |
| United Arab Emirates | AED 4,000–AED 10,000 per month |
| Australia | A$3,000–A$7,000 per month |
| Canada | C$3,000–C$7,000 per month |
| Singapore | S$3,000–S$7,000 per month |
| Europe | €2,500–€5,000 per month |